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Date Posted: 08/13/2017
New! Executive Assistant (Full or part time)
Manhattan, NY
Private
Candidate should also have a flexible attitude, strong communication skills, professional and discreet interpersonal skills and should be proactive and resourceful.
Responsibilities will include but are not limited to: Handle all incoming and outgoing email, snail mail including Fedex and messengered packages Answer and forward incoming calls Manage calendars & schedule meetings Create, manage and maintain a filing system Perform personal assistant ad hoc tasks and projects (i.e. running errands, book appointments gift shopping, etc) Assist with travel, social calendar and apartment management Assist with the planning of corporate events (i.e. parties, events) Plan and coordinate travel itineraries Act as a gatekeeper, overseeing vendors and staff We are looking for a self-directed individual with a strong work ethic and ability to multi-task with little supervision.
  • Problem solver who is comfortable independently navigating through unanticipated challenges (related to schedule/travel).
  • Strategic thinker and planner.
  • Ability to exercise sound judgement and utilize common sense when faced with challenges. -Organized individual with strong attention to detail in all aspects of responsibilities. This position is privy to sensitive and confidential information and as such requires diplomacy and discretion. Time management skills and flexibility are essential. Team player and able to work within a group with a �no task is too big or small� attitude. -Associates or Bachelor�s Degree from an accredited college or university -Minimum of 3+ years experience as an Executive Assistant -Excellent critical and creative thinking skills; outstanding written and verbal communication skills -Extremely organized, detail oriented and possessing the ability to manage many diverse projects -Resourceful, motivated, efficient and proactive -An out of the box thinker, creative thinker with exceptional problem solving skills -Excellent technology skills are required. Must be skilled in Google Apps for business, Word, Excel, PowerPoint, Adobe Photoshop
  • License Required: Driver's License Preferred
    Experience Required: Minimum 3-5 years
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    Personal Assistant (Full-time)


    Philadelphia PA, 19106

    High-end, multi-state, Restaurant group seeks an PERSONAL ASSISTANT to provide comprehensive administrative, logistical, technical and personal support to our CEO.

    Position will be based in the Greater Philadelphia Area. FULL RELOCATION assistance is available.

    Job responsibilities include, but are not limited to:
    • Maintaining a busy and ever-changing calendar with constant communication and follow-up for both schedule and private events
    • Serving as right-hand to the CEO in all personal endeavors
    • Flexibility in scheduling; willingness to work long hours and overtime, on call 24/7
    • Monitoring business expenses, managing and booking travel, etc.
    • Handling special requests and related duties as needed; running errands - extensive knowledge of the industry a strong plus
    • Assist with travel arrangements, including cars, flights and other related details
    • Help manage high-level relationships, including updating databases handling and crafting correspondence on behalf of CEO; managing mail and email accounts, phone, etc.
    • Additional general Executive Assistant duties upon request; constant need for overriding flexibility and exceeding expectations
    Qualified candidates will have:
    • A high level of sophistication, class and travel experience/expertise
    • MUST HAVE 2-4 years of Personal Assistant experience supporting a high level entrepreneur, a CEO, a musician, an athlete, an entertainer or a foreign dignitary
    • Prior experience in the restaurant, music, fashion or events industry - HIGHLY PREFERRED
    • Bachelor's degree from a 4 year College or University
    • Strong attention to detail, well organized, and efficient follow-up skills
    • Excellent references required from both current and previous employers
    • Must have expert knowledge of Microsoft Excel, Outlook and Word with strong understanding of PowerPoint and Adobe Creative Suite
    • Superior writing and grammar skills
    • The ability to support our CEO outside of normal business hours


    Salary: DOE
    Date Posted: September 26, 2017
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