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Immediate Openings for Executive Assistants and Personal Assistants in Los Angeles, CA

Los Angeles Executive and Personal Assistant Jobs

Below are several of our current job openings for personal assistants and executive assistants in Los Angeles, CA and the surrounding areas.

To apply for a specific job, click the apply button after the job ad.

100+ Executive and Personal Assistant Jobs posting as of September 26, 2017...

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Personal Assistant to Entertainer (Full-time)

Encino 91436, CA

Must have experience with entertainment industry as a personal assistant. A minimum of three years of personal assistant experience is required. Responsible for administrative work and assisting. This person will travel with the entertainer and be responsible for collecting checks, depositing, collecting invoicing, travel experience, press preparation, show coordination, wakeup calls and more including being the key communicator to business office when on the road.

Must be responsible, mature, organized, efficient.


Salary: $500 Per Week
Date Posted: September 26, 2017
[ Apply ]

Personal Assistant (Full-time)

Santa Monica 90402, CA

I am looking for someone Monday-Friday (you don't have to be with me mon-fri, you can do a lot from home). I am looking for someone who communicates well, is very organized, has great time management, pays attention to detail, can think on their feet, can navigate a computer well, and a quick learner. The main tasks would be:
  • Doing expense reports for work every 2 weeks- (I would have to teach you the system) you can do this from your own home
  • Entering daily call logs in Saleforce.com (I would have to teach you the system) also something you can do from home
  • Monthly mileage report that go to my company (you would record my odometer daily in an already created excel spread sheet And send it to me at the end of the month) -something you do from your own home
  • Dog walking (only once a day) this is not a must but preferred
  • Helping me with and/or creating a system that helps me schedule/organize my time and daily tasks more efficiently
  • Making appointments, Small errands like calling in/picking up prescriptions, going to post office, looking up information I need on the computer, filing etc.(not needed everyday)


Salary: DOE
Date Posted: September 26, 2017
[ Apply ]

SENIOR-LEVEL EXECUTIVE ASSISTANT (Full-time)

Santa Monica 90404, CA

Production Company seeks a SENIOR-LEVEL EXECUTIVE ASSISTANT to a prominent Hollywood Producer. Only qualified candidates will be considered.

The ideal candidate must have prior experience assisting A-LIST celebrities and/or high net worth individuals. This position is ideal for a career-level EA seeking a long-term opportunity. The Executive Assistant will perform all administrative tasks, including but not limited to the following:
  • Act as communications chief between Principal and studio executives, talent, screenwriters, directors, agents, and internal staff
  • Oversee and manage Principal’s daily calendar, create extensive travel arrangements and itineraries, manage publicity commitments for press junkets and premieres for a wide range of events including movie premieres, production wrap parties, US publicity tours, and other high-profile events
  • Manage every facet of event planning for all events honoring Principal encompassing budgets, venues, mailings and RSVP lists, vendor relations, seating, ticket distribution, on-site logistics and post event evaluations
  • Assign office duties and personal errands to admin staff. Follow through on each assignment to completion
  • Maintain philanthropic database and orchestrate donations, ad support and charitable donations as needed
  • Maintain multiple databases and records for insurance purposes
  • Work with in-house archivist to ensure press and materials are properly stored in company archives
  • Maintain personal contacts and rolodex for Principal
  • Liaise with Estate Manager to ensure property visits are smooth and seamless, work with housekeeping staff on any dietary requests, needs, etc.
  • Manage employee vacation requests, coverage, and performance reviews for Principal’s direct reports
  • Oversee and manage in-house publicity items as needed – i.e., coordinate hair and make-up, wardrobe, prepare interviews and verify background checks when necessary
Requirements:
  • 7 – 15+ years’ experience supporting high-level individuals required, entertainment/media support highly preferred
  • Strong organizational and superior oral and written communication skills a must
  • Highly organized and efficient; able to manage multiple projects/tasks simultaneously
  • Able to handle complex travel and logistical arrangements
  • Strong computer skills including all Mac applications
  • Anticipates issues before they occur and plans option-based contingencies
Salary: DOE
Date Posted: September 26, 2017
[ Apply ]

Business Development Assistant (Full-time)

Whalerock Industries
Sherman Oaks 90404, CA

Whalerock Industries is currently seeking an executive assistant to support our Head of Business Development. The ideal candidate will have prior experience supporting senior level executives on the business side of the house.

Responsibilities:
  • Field calls, organizing daily calendar, coordinate on/offsite meetings, greet guests, and handle project files.
  • Manage executives’ phones, facilitate inter-departmental meetings and communication.
  • Compile, print and assemble departmental meeting agendas and minutes.
  • Coordination of travel arrangements and accommodations, and processing expense reports.
  • Assist on business-related research & projects, as assigned.
Requirements:
  • 2-3 years prior experience working as an executive assistant to a senior executive at a studio, network or digital media company in any one of the following departments: business affairs, finance/accounting or business development.
  • Ideal candidate will be a self-starter; highly organized detail-oriented, hard-working, personable team player with a great attitude.
  • Excellent communication skills are a must; must be comfortable with and adept at receiving frank, direct feedback and offering the same, in a professional, composed manner.
  • Ability to maintain composure, working quickly and efficiently under sometimes high-volume, high-demand conditions
  • Comfortable working with various types of technology, including MACs, iPad, etc.
  • Proficiency with MS Office applications specially Excel and PowerPoint
Salary: DOE
Date Posted: September 26, 2017
[ Apply ]

Personal Assistant to Director of Feature Film (Full-time)

Los Angeles 90017, CA

Looking for a Personal Assistant to a director of a Feature Film that just started production. Please note that this is a PERSONAL ASSISTANT position so you will have minimum interaction with the production but will be working with his assistant on the movie.

Duties include managing all of the director's personal tasks such as bill paying, grocery shopping, errands, overseeing both his home and ranch, etc. This position also involves driving the director to and from work and driving housekeeper to the director's ranch in Moorpark. A rental car will be provided so assistant should be at least 25 years old. You must be comfortable driving a large SUV and have a clean driving record. You will be immersed into the directors personal life and privy to confidential information so trust is important.

ONLY APPLY IF YOU HAVE EXPERIENCE both being an assistant and driving. References will be checked!


Salary: $750 per week depending on experience
Date Posted: September 26, 2017
[ Apply ]

Personal Assistant for Entrepreneur (Part-time)

Los Angeles 90210, CA

I'm a Entrepreneur in Beverly Hills in the technology and finance industry that works from home. I am looking for an assistant 10-15 hours a week to assist in the following: errands, travel bookings, appointment setting, basic research, problem solving, note taking.

Candidate would have drivers license and vehicle, be well presented, hard working, keen to grow their career and be an excellent communicator and very well organized. You will also need to be able to think independently and be friendly and personable.

Additional work beyond these hours available if you are showing the right attributes.


Salary: TBD
Date Posted: September 26, 2017
[ Apply ]

Personal Assistant (Full-time or Part-time)

VIP-Community Mental Health Center, Inc.
Los Angeles 90031, CA

VIP is currently seeking a full-time Personal Assistant to assist our Chief Executive Officer in day to day business and personal affairs. The Personal Assistant is a rising star capable of thriving in a fast-paced, ever-evolving environment. The Personal Assistant is required to work non-traditional office hours and must be available 24/7 if needed.

Essential Duties: Provide general administrative support, Calendar management/heavy scheduling (business and personal), Attend meetings and take minutes as needed, Make travel arrangements and reservations (domestic and international), Transcription (as needed), Taking and following up on phone calls, voice messages and emails, Running errands (business and personal), Organizing/coordinating events and other engagements, Other miscellaneous duties as needed

This is full-time position, non-exempt position eligible for overtime pay and mileage reimbursement as well as our generous benefits package including medical, dental, vision & life insurance as well as a 401(k) plan.


Salary: Rate of pay is $15.00 to $18.00 per hour (DOE)
Date Posted: September 26, 2017
[ Apply ]

Administrative/Personal Assistant(Education Field) (Full-time)

Center for Culturally Responsive Teaching and Learning
Los Angeles, CA

Manage phone/email correspondence, calendars and appointments, travel, records/contact lists, and personal errands. Perform photocopying, printing, faxing and filing as needed. Maintain/compile excel worksheets. Do discovery/networking research - information, organizations, events, opportunities.

Requirements: Must be well organized, efficient, and detail oriented. Must be a self-starter, productive and professional.


Salary: Competitive Salary
Date Posted: September 26, 2017
[ Apply ]

Personal Assistant (Part-time)

LA Therapy Network
Los Angeles, CA

We need a PART-TIME "girl Friday" - someone who can do all sorts of things; whatever is needed. Duties include: filing, office management, collections, bookkeeping, prepare taxes for accountant, advertising, pet care, light housekeeping, run errands both personal and for the business, and some support for my partner who has a chronic illness. I run a small psychotherapy practice with 5 therapists. It is a home based business and I want someone who wants a long term thing. It is part-time right now and I hope to make it into a full time permanent job. Permanent meaning long-term. I want someone to grow the position into a full-time business manager. I would like someone who wants a place to become a part of the family for the duration of the business. You need your own reliable transportation, a willingness to do whatever is needed and you MUST be highly organized and self-directed. Call me ASAP! Email your resume please along with your photo. No headshots please! I am not looking for a model or anything. I just want someone whose look also can represent the business when you are networking. Business casual. Tattoos ok. DO NOT apply if you NEED a full-time job!

Salary: Competitive Salary
Date Posted: September 26, 2017
[ Apply ]

Travel Assistant / Personal Assistant (Full-time)

Thousand Oaks, CA
Influential company in search of an on-call personal assistant for a successful business executive. This job requires an educated and well mannered on call assistant to take care of personal matters, domestic duties, travel on international business trips, interact with other executives in a professional manner, and enjoy the finer things in life. The company offers a base salary that will have plenty of room to grow.

Discreetly mixing business with pleasure FITS THE DESCRIPTION OF THIS ROLE. If this is a problem, PLEASE DO NOT REPLY.

There will be a scheduled screening once you have provided the following information.

Salary: Competitive Salary
Date Posted: September 26, 2017
[ Apply ]

Personal Assistant to Real Estate CEO/Owner (Full-time)

San Diego, CA
Successful real estate executive/owner and single dad seeks personal assistant to manage all aspects of personal, family and professional life. Responsibilities include maintaining personal and business schedules, making/monitoring travel arrangements, management of personal residences including oversight of domestic staff, coordination of children's activities and schedules, personal shopping and errand running, etc. Ideal candidate has professional business background coupled with enthusiasm for taking on any and all personal tasks necessary to free high performing executive to focus on his professional responsibilities. North San Diego County resident a plus; flexible work hours are a necessity.
Salary: Competitive salary coupled with generous benefits package
Date Posted: September 26, 2017
[ Apply ]

Personal Assistant (Full-time)

Newport Beach, CA
Candidate to have completed a Bachelor's degree in any area and have at least two years experience as a personal assistant. You must be presentable, stylish, highly professional, excellent communicator, computer savvy, organized, detail oriented, able to manage multiple schedules/calendars, Spanish/Italian or French as second language preferred but not required, flexible, work well with others, enjoy children. Duties include but not limited to: assisting in personal/business matters, general administrative/office duties, bill paying, personal shopping, interfacing with vendors, managing multiple schedules. Must be reliable, competent, hard working, self motivated, yet fun, stable, energetic, and a positive attitude a must! This position is a somewhat flexible, permanent position with excellent growth potential. Must be able to pass complete background check, including a drug test. Must be non-smoker due to allergies.
Salary: Negotiable based on experience and references
Date Posted: September 26, 2017
[ Apply ]

Personal Assistant (Temporary)

Los Angeles, CA
Prominent Family is currently seeking a skilled Personal Assistant to work out of their private Westside residence. This is a long-term temporary position for someone with a strong business sense and the ability to think on their feet. We are looking for someone with a customer service-oriented personality who has experience providing a high level of personal support. Due to the nature of the position, it is critical that the candidate pass an extensive background check. Other requirements include a strong attention to detail in a fast-paced environment and the ability to manage high profile commitments, events, and travel. Candidate must be a true team player with integrity and professionalism!
Salary: $25 per hour
Date Posted: September 26, 2017
[ Apply ]

Executive Assistant to CEO of Fashion Company (Full-time)

Culver City, CA
Candidate will be a gracious and artful communicator, experienced in planning extensive social activities/events and planning the CEO's trips from start to finish, with nothing forgotten in-between. Candidate will embrace all aspects of the job, including handling multiple calendars, organizing dinners and parties, interacting with a design team, ordering lunches, handling PR and magazine requests, overseeing extensive travel plans, and managing a home remodel. Both business and home-based needs will be handled. You will enjoy an autonomous and wonderful work environment, working for a fantastic couple who expects you to just get the job done! You must have 3+ years of experience, MAC skills, writing and grammatical skills.
Salary: $45 per hour
Date Posted: September 26, 2017
[ Apply ]

Personal Assistant (Full-time)

Los Angeles, CA
This rapidly growing digital advertising business is looking for an extremely resourceful, proactive and energetic personal assistant to work with the two business owners.

This business is exciting and so is this position! You will have both personal and business responsibilities. Within the business you will be the gatekeepers to the owners. You will interact and communicate with individuals at all levels both internally and with external parties - so you need to be a clear and strong communicator. You need to ensure that only what really needs the owners attention gets past you and nothing else. You will be the person that they rely on to manage their days, screening telephone calls, reviewing incoming mail and emails, responding promptly to correspondence where required, maintaining calendars, scheduling appointments and meetings, preparing meeting materials - and you need to remind them to eat occasionally too! Expenses, memos and other admin functions will also fall under your responsibility and so you will need strong MS Office skills, especially strong spread sheet skills.

Salary: salary + benefits
Date Posted: September 26, 2017
[ Apply ]

Personal Assistant

Salary: $100,000/year
Additional Benefits: Healthcare and housing provided
Vacation: 6 weeks
Location: Northern California (5 months), Uruguay (3-4 months), Colorado (4-6 weeks)
Description: Must be fluent in Spanish
Couple is looking for a personal assistant to travel with them and manage some of their daily affairs. The position will report 80% to the female of the couple and 20% to the male. Candidate needs to be highly organized and will need to coordinate duties with other staff members (inc. male's private secretary of owned business). Such tasks might include coordinating the couples travel, keeping up with calendars of guests, and communicating with other staff members. This person will organize and coordinate guest "programs" as various locations and ensure guests needs are anticipated for and fulfilled. Candidate should have knowledge of fine wines and food. Responsible for dinner parties, personal appointments, transportation needs (of couple, guests, and business affairs).

Relationship with couple will be friendly and informal; in an exaggerated example the perfect situation would be that this person would have almost no interaction with the principals because everything is running as it should be.
[ Apply ]

Estate Manager / Personal Assistant

This is an all encompassing position and is best suited for someone who likes to take charge and embrace their job. It can be everything and anything such as; overseeing a home remodel in mexico, packing/unpacking suitcases, servicing the vehicles, walking the dogs, personal shopping, organizing a dinner party, knowing their way around a computer, knowledge of security systems, and most of all they MUST love doing their job.
[ Apply ]

Career Personal/Executive Assistant for Head of Production Company/A-List Actor

This seasoned and professional assistant handles calendars, information, itineraries, discretion. They know how the business works and understands how a family comes into play. They will have experience?chartering planes, going on set, and arranging travel. The ideal candidate has an easy going demeanor, can anticipate needs, is flexible, and can jump in with no training. You must be able to stay 10 steps ahead. This person is a fantastic boss who does not micromanage but expects you to be quick, respect boundaries and has one of hottest growing production companies. There will be extensive travel so this person must have a passport and be flexible. Must have 5-7 years of experience with the top in the industry, and this is not a creative position. 90-120k.
[ Apply ]

Personal Assistant Trainee in Beverly Hills Estate

Fabulous opportunity for recent graduate or current student to learn the sophisticated intricacies of an Estate Manager position. Cultured estate owner will train the right candidate in the areas of home management, staff supervision, vendor selection and personal calendaring. Training will enhance your existing knowledge of world travel, human resources, multi-level event planning and personal office administration.

Candidates must be willing to work minimum of 25 hours per week with stable day time schedule. Pay begins at $10 per hour and selected candidate must agree to a 1 year employment commitment after a 90 trial period. Previous candidates have gone one to earn six figure incomes.
[ Apply ]

Executive Assistant in Woodland Hills

Full-time assistant for Senior Partner of high volume accounting firm. Duties include phones, dictation, ordering supplies, calendar, travel arrangements, and updating the database. 4 years experience as Executive Assistant and knowledge of accounting software a plus. Monday-Friday 830-530. 50k+ plus benefits, 401k
[ Apply ]

Career Personal/Executive Assistant for Head of Production Company/A-List Actor

This seasoned and professional assistant handles calendars, information, itineraries, discretion. They know how the business works and understands how a family comes into play. They will have experience?chartering planes, going on set, and arranging travel. The ideal candidate has an easy going demeanor, can anticipate needs, is flexible, and can jump in with no training. You must be able to stay 10 steps ahead. This person is a fantastic boss who does not micromanage but expects you to be quick, respect boundaries and has one of hottest growing production companies. There will be extensive travel so this person must have a passport and be flexible. Must have 5-7 years of experience with the top in the industry, and this is not a creative position. 90-120k.
[ Apply ]

VIP Personal Assistant/Concierge-Full-time position

In an office acting as the main poin tof contact for the VIPs of this busy and thriving company. The ideal candidate is extremely professional, lovely, well-spoken, service-oriented, and has impeccable follow through skills. Please have at least 3-4 years of concierge or related experience. The hours are Monday-Friday 8:30-5:30 plus overtime during the holidays. 60-65k
[ Apply ]

Personal Assistant who Enjoys Travel-Personal assistant

needed for busy household with a school aged child. The family travels to homes in Palm Beach, Martha's Vineyard, and Europe. The assistant will be required to travel with the family, and during these periods childcare with crossover into the duties. 50k
[ Apply ]

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